William Pollard, a businessman and author, once said, "Information is a source of learning. But unless it's organized, processed, and available to the right people in a format for decision making, it is a burden, not a benefit."
A risk database is a repository that can organize, process, and format the information that is collected and used in the risk management processes. The use of a risk database throughout a project's life cycle will make documented information easily accessible for important decision-making purposes.
Project risk information that you may need to store in a database could include agreements, current priorities, specifications, project plan changes, instructions, results, and other information depending on the nature of the project.
You must enter information into the database on a regular basis so that this information is up to date.
You can use a risk database not only for storing and retrieving data, but also for analysis. A database can sort information into categories and generate reports based on what you need to know.
The database can perform complicated calculations in seconds, which provides information that may help decision makers avoid mistakes. You can analyze project information for risks and alert team members about any emerging risks.
Over time, your company will gain experience in keeping track of project risks in a risk database. This documentation can be compiled for a single project or across similar projects, and be used as lessons learned for future projects. Prior to planning new projects, team members can search through the lessons learned to avoid making similar mistakes.
You can use a risk database to help you avoid mistakes and plan effectively for future projects. A risk database can organize and format information so that it is a learning source to help you make important project decisions.
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Tag: PM206A54. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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