A schedule change control system:
- defines schedule change procedures
- is a decision-making guide for the project management team
- enables your company to assess project changes
- helps your company track project changes.
The schedule change control system itself is a 5-step process.
Step 1: Initiate the change request. - The change request may be initiated either internally or externally. It may take the form of a written or oral request. The change request may be legally mandated or discretionary.Each time a new change request is received, this system is activated.
Step 2: Record specifics of project changes. - The recording phase requires the specifics of the change request to be recorded, preferably in a change request log where they can be easily managed. Enough detail must be recorded so that anyone related to the project can understand it.
Step 3: Conduct an assessment. - At the assessment stage, someone is identified as the change request "owner," and must conduct an assessment. Assessment consists of estimating the work involved in implementing the change and quantifying the impact on the remainder of the project as well as on the project's objectives.
Step 4: Recommend a course of action. - A recommendation to accept, reject or modify the change request, is based on the information provided via the assessment. Recommendations should be based on an objective time/cost/benefit analysis.
Step 5: Make a decision. - Recommendations are presented to management for decisions. If the change request is rejected, it is closed and documentation is filed. If accepted, the project budget, schedule, and scope must be adjusted to incorporate the approved change.
In addition to this 5-step procedure, the schedule change control system must also include a procedure for making emergency changes automatically. When emergency situations arise, changes may need to be approved without prior review. However, automatically approved changes must be monitored and recorded so they do not cause problems later in the project.
Adhering to the schedule change control procedures will help you decide whether or not a schedule baseline adjustment is required. These sets will also ensure that all change requests are properly managed.
To decide whether or not to make changes to the schedule baseline, project managers must understand the impact the proposed change will have on the entire project. A schedule change control system provides a mechanism for evaluating the need and impact of the change. The system also ensures that a recommendation to accept, reject, or modify the change request is based on objective time/cost/benefit analysis.
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Tag: PM206A52. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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