Saturday, October 25, 2008

Identifying a Project's Supporting Details

Supporting details are another important aspect of organizational planning. Supporting details vary by application area and project size but typically include items such as organizational structure, job descriptions, and training needs.

Organizational structure
One aspect of compiling supporting details is to understand the limits imposed on you by the company's organizational structure. You may, for example, need to plan more time for executive approval if it is required for all project decisions. These are elements you typically can't change. When it comes to structure-imposed limits, your best strategy is to focus on what you can do within the confines of the organizational structure.

Job descriptions
Job descriptions are another aspect of supporting details. They help your project run smoothly by telling team members what is expected of them. Effective job descriptions eliminate potential conflicts over job duties, roles, responsibilities, and reporting structures. The best job descriptions provide details about competencies, responsibilities, knowledge, authority, and the physical job environment.

Training needs
Another aspect of supporting details is recognizing the training needs of your team members. Sometimes your job descriptions outline competencies your team members don't currently have. In this case, you need a plan outlining your team's training needs. Training ensures your team has the most up-to-date skills and is constantly ready for new challenges.

Supporting details are the final ties that bring a project together. Using this output from organizational planning allows you to move ahead with your project, secure in the knowledge that you have laid your plans carefully. Now you only have to follow through with those plans.

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