- Organizational culture, structure, and processes.The organizational cultures can influence the way to manage the project.
- Governmental or industry standards. These include elements such as regulatory standards and regulations (for instance, doctors must be licensed to practice medicine on people or pets), quality standards (International Standards Organization standards, for example), product standards, and workmanship standards.
- Infrastructure. This refers to the organization’s facilities and capital equipment. I’ll also include information technology in this category.
- Human resources. This refers to the existing staff’s skills and knowledge.
- Personnel administration. These are guidelines for hiring and firing, training, and employee performance reviews.
- Organization’s work authorization system. This defines how the work of the project is authorized.
- Marketplace conditions. The old supply-and-demand theory applies here along with economic and financial factors.
- Stakeholder risk tolerances. This is the level of risk stakeholders are willing to take on
- Political climate. This concerns both the internal and external political climate or influences on the project or organization.
- Organization’s established communications channels. These are the mechanisms the organization uses to communicate both internally and externally
- Commercial databases. These refer to industry-specific information, risk databases, and so on.
Wednesday, January 5, 2011
Enterprise Environmental Factors
The enterprise environmental factors input shows up as an input to many of the other processes. This input refers to the factors outside the project that have (or might have) significant influence on the success of the project. According to the PMBOK® Guide, the environmental factors include the following:
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Would productivity software, such as PMIS, e.g.. MS Project, HP PM Suite, etyc, be considered an EEF, or an OPA?
Tag: PM201A57. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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