Project requirements can change mid-stream. Some of the determinants of change are: competition, customer reaction, technological advancements, and supplier-related conditions.
Changes to project schedules may require extending or accelerating the project schedule. Once the need for change is determined, a company must examine realistic alternatives. Comparing the costs of approving the change with the benefits is essential.
Change request forms are recommended when projects require specific changes. Just as there are reasons for initiating change requests, there are also different forms of change requests to consider—oral or written; direct or indirect; external or internal; legally mandated or optional.
Oral requests - include the rationale for making the changes and the benefits of implementing the changes. Oral requests should be followed by written documentation.
Written requests - describe the suggested change, list affected drawings and documents, and include the reason for the intended change.
- Indirect change requests - can originate at any level of the organization and eventually work their way up the ladder to the project manager.
- Direct change requests - go directly from the team lead or supervisor to the project manager.
- External requests - originate from sources outside the company.
- Internal change requests are made within the company, often within the project team.
- Legally mandated change requests - are the result of new legislation or government mandate.
- Optional change requests - have not been imposed by anyone inside or outside the company.
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Tag: PM206A56. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it
1. Plan your day using time management techniques
As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.
If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.
Related post: Free ebook 104 secrets to become a great project manager
2. Include stakeholders in important project conversations
While you will have plenty of responsibilities regarding the project, don’t neglect your clients.
Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.
Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.
3. Regularly communicate with your team
Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.
For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.
4. Anticipate project setbacks
Even the best-laid plans often go awry.
Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.
Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.
Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.
Related post: 92 free project management templates
5. Stay focused on the details
A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.
Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.
And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs
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